Written Questions of an Expert in Civil Claims

From a lawyer’s perspective, the opportunity to ask questions of the other side’s expert is a valuable part of the litigation process.  From the expert’s perspective, the questions often come out of the blue and at best appear irritating, at worst insulting, and often unnecessary.

The CPR provide at Rule 35.6:

(1)           A party may put written questions about an expert’s report (which must be proportionate) to –

(a)           an expert instructed by another party; or

(b)           a single joint expert appointed under rule 35.7.

(2)           Written questions under paragraph (1) –

(a)            may be put only once;

(b)            must be put within 28 days of service of the expert’s report; and

(c)             must be for the purpose only of clarification of the report,

unless in any case –

                   (i)   the court gives permission; or

                    (ii)  the other party agrees.

(3)           An expert’s answers to questions put in accordance with paragraph (1) shall be treated as part of the expert’s report.

(4)           Where –

(a)             a party has put a written question to an expert instructed by another party; and

(b)             the expert does not answer that question,

the court may make one or both of the following orders in relation to the party who instructed the expert –

                     (i)   that the party may not rely on the evidence of that expert; or

                      (ii)  that the party may not recover the fees and expenses of that expert from any other party.

One certainty is that the expert will not know when his or her report is served, and therefore will not know when the 28 days within which the questions must be asked (under CPR 35.6(2)(b)) commences.  The expert knows only when the report was provided to the instructing lawyers, and service (i.e. sending the report to the other side) may have been many months later.  It is in any event likely that the questions will be pursuant to a court order, which can be made at any time – and therefore might be significantly later than the (unknown) date of service of the report – or at some other date agreed to by the lawyers instructing the expert, perhaps so that they might ask questions of the other side’s expert at the same time.

The consequence is that the questions are likely to come long after the expert has forgotten the subject matter of the report.

Who can ask the questions?

Under CPR 35.6 the questions can be asked by a lawyer of the opposing expert, not the lawyer’s own expert, or by any or all of the lawyers instructing a single joint expert.  Of course a lawyer can always ask his or her own expert questions, whether formally in writing in response to written questions or in any other manner, but these are asked under the expert’s general retainer or as part of the expert’s duty to his or her own client.  However those answers provided by the expert to his or her instructing lawyer are not automatically admissible in evidence in the case and may require the court’s permission before being used in that way.

How often can questions be asked

The default position is that questions may be asked once (CPR 35.6(2)(a)) but that doesn’t stop the court or the parties agreeing to a second round of questions, if this is deemed necessary.  The first answers provided may themselves have given rise to more questions than they answered, or they may have been inadequate, or there may have been developments in the case which require further ‘clarification’.

‘Clarification’

What is clarification?  And whose clarification are we talking about?   ‘Clarification’ at CPR 35.6(2)(c) is not defined in the Rules.  The Court of Appeal has taken the view that questions should be answered if to do so would assist the just disposal of the dispute[1].  Therefore the questions may involve the expert in expressing opinions on matters additional to those addressed in the report, if  (of course) they are within the expert’s area of expertise and if relevant to the issues to be resolved in the dispute.  The expert must not be led into answering questions on matters on which he or she does not have the requisite expertise.

When can an expert decline to respond?

As the Guidance for the Instruction of Experts in Civil Claims 2014[2] states (para 67) experts have a duty to provide answers to questions properly put.  The questions ‘must be proportionate’ – see the opening words of CPR 35.6(1).  Unfortunately, this is not a defined term and the length of questions permissible will vary according to the number and complexity of issues addressed in the report and how adequately they have been dealt with in the report or how relevant the answers will be to the disposal of the dispute.Read More »

The Inconsistency of Experts and the Failure to Apply the Legal Tests

In a recent High Court case[1] concerning allegations of clinical negligence in relation to a hip replacement surgery, the judge concluded that the Defendant’s expert was ‘lacking credibility and understanding as to the applicability of the legal test’, and found the expert was not ‘an impressive witness’.  We must accept of course that often, once a judge decides to prefer the evidence of one expert over another, the justification may be in harsh terms.  But it is educative to consider what caused the judge to form this view in this particular case.

The case concerned a total hip replacement that failed and was identified as having failed the day after surgery when on x-ray dislocation was confirmed.  The agreed position of the experts in the joint statement  was that ‘we both agree that on the balance of probabilities the cause [of the post-operative dislocation] was a loose acetabular component’ and that ‘on the balance of probabilities an acceptable and competent press fit [of the acetabular component] was not secured intraoperatively’.  This agreement might have been thought to have resolved the issue on breach of duty;  if the operating surgeon had not achieved an ‘acceptable and competent’ degree of security to the component that might be thought to have been equivalent to a statement by both experts that the degree of security achieved fell below that reasonably to be expected of a reasonably competent surgeon in that field (the Bolam test).  Indeed that is how the Claimant’s counsel opened the case.  However it transpired that the Defendant’s expert did not mean to criticise the performance of the surgery, but merely intended thereby to describe the result, without comment on the standard of care demonstrated.

Answering the right question

The first lesson from this case is the importance of posing the right questions for liability experts to address in a joint statement and the importance of liability experts providing answers which address the relevant legal test.  Drafting the questions in the agenda for a joint discussion is the primary responsibility of the lawyers but the competent medico-legal expert must be aware of the legal tests which his or her evidence is to address, and in a clinical negligence claim that will (almost always) include addressing the Bolam test of negligence.  The question posed here was arguably ambiguous – ‘Was an acceptable and competent pressfit secured?’ Did that refer to performance by the surgeon or merely outcome?  Nowhere in the Bolam test does the word ‘acceptable’ or ‘competent’ appear.

Changing opinion

The second lesson is that the expert who changes his or her opinion is at risk of being found an unreliable expert – and that risk is greater the later the change occurs.  A change of opinion certainly needs rational justification.  In this case the change came in response to formal questions put to an expert by his own side after the joint statement and after a conference with counsel, and in the days before trial.  (These could not have been questions under CPR 35.6 which relates only to questions put to another party’s expert and imposes time limits on the asking of questions.)  In this case this process appears to have been used to put into the open answers which the expert had been prepared to give in conference to his own team on further discussion of, and clarification of, the joint statement and its implications.

In these answers the expert resiled from the previously agreed position that it was more likely than not that a loose acetabular cup had caused the subsequent dislocation, making this now only ‘a possibility’, moving, it appears, from a 51% likelihood to a 50:50 possibility.  He put forward 3 other explanations (soft tissue impingement, a haematoma and abnormal movement of the leg), regarding each of the explanations as equally possible.  The expert’s further suggestion that it was ‘very possible’ that a reasonable press fit had been obtained at surgery but that it was only loosened on dislocation of the hip the following day ‘as stated in my [earlier] report’ was not something that the judge was able readily to identify in that earlier report.

The judge noted that ‘the court should be slow to criticise an expert who does change an opinion, and prefers a frank expression of view rather than an unswerving adherence to an original position’.  But the judge found that the expert’s reasoning for his new position ‘disjointed’ and that he was ‘endeavouring to add plausibility to what were essentially very remote possibilities’ and that he had ‘strained to identify possibilities which in most respects are so remote as to be fanciful.’  Most damning, the judge concluded that the expert ‘lacked credibility and understanding as to the applicability of the legal test by resiling so dramatically and so recently from a position jointly adopted’,  while accepting that that these opinions were held ‘genuinely and honestly’.

Conclusion

The expert, as well as the instructing lawyer, must be aware of the legal test(s) applicable to the matters on which opinion is being sought and the expert must give opinion by reference to those legal tests, for example the balance of probabilities and the Bolam test.  And while it is only right that, in accordance with the expert’s duty to the court, any change of opinion in the course of the expert’s involvement should be communicated at the earliest opportunity, the time for careful consideration of the case, its facts, alternative explanations, the reasoning process and the opinion itself is when preparing a written report.  While an ‘unswerving adherence’ to an opinion no longer confidently held must be avoided, any subsequent changed opinion will need to be justified in a similar and convincing manner if the expert expects the changed opinion to carry weight in court.

[1] Pullen v Basildon & Thurrock University Hospitals NHS Foundation Trust [2015] EWHC 3134